Utk Manual Enter Mac Address

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Table of Contents

1. Accessing Your Email

University Printing & Mail (UPM) is committed to supporting the mission of the University of Tennessee by providing high-quality services. UPM provides printing and duplication services to faculty, staff, and students. Reproduction equipment ranges from black and white copiers to multi-color printing presses. Chancellor Donde Plowman wants every UT student to develop the confidence to step forward, show an act of kindness or courage, and make a difference.

You may access you email using any email program which supports the IMAP or POP protocols. This includes most modern email programs, such as Eudora, Netscape, Outlook, Pine, and WebMail.To login to your email account you will need to enter your NetID and password.

Probably the easiest way to access your email is using WebMail, a browser-based email program. Simply go to the WebMail page, select 'UTK-MAIL' from the list of servers, and login.

  1. Go to netreg.utk.edu/games and follow the instructions. To register your device, you will need to know the MAC address. To register your device, you will need to know the MAC address. Find the MAC address for many popular devices.
  2. In the Create Shortcut dialogue, enter utk‐cadfiler.cap.utk.edu as the item that the shortcut refers to, and click Next. (DO NOT copy/paste server address. Type it in manually.) In the resulting dialogue, click Next to accept the shortcut name. The new shortcut will appear on your desktop.
  3. Get Connected at UT. Go to netreg.utk.edu/games and follow the instructions. To register your device, you will need to know the MAC address.

If you are using any other email program you will first have to configure it using information from the table below.(Note that some email programs may label these fields differently.)

FieldValueComment
SMTP serversmtp.utk.edu
POP serverpop.utk.eduonly if using POP
IMAP serverimap.utk.eduonly if using IMAP
IMAP folder path(set to blank)only if using IMAP
Login ID(your NetID)
Login password(your NetID password)

Detailed instructions are available for Eudora,Netscape,Outlook,and Pine,or consult your email program documentation.

2. Managing Your Email Account

Use the OIT Account Management web interface to manage your email account. Management functions include:

  • changing the password
  • checking quota usage
  • setting mail forwarding
  • setting an autoreply message

3. Your Email Quota

You can check your email quota status using the OIT Account Management web interface.

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When your total email usage exceeds your quota, the following will happen:

  • You will be given a two week grace period in which to bring your usage below quota. A warning message will be sent to you once a day telling you how long you have left.
  • If you are still over quota at the end of the grace period, your incoming mail will be returned to sender with a note saying that your INBOX is full.
  • When you reduce your usage below quota you will start receiving mail again.

To bring your email usage back under quota you must remove enough emailto reduce your total space usage below your quota.You can either delete messages or move messages from your email account to some other location.

  • If you are using a PC, you might move some of your email onto folders on your PC hard disk.
  • If you have a Unix account you can take advantage of its (separate) disk quota by storing some of your email in folders located there (see Storing Folders on Your Unix Account).

Keep these points in mind:

  • Your email usage includes all the folders on your email account, not just your INBOX.
  • Emails with large attachments can use a lot of space. Check for these.
  • Some email programs move deleted messages into a special folder for a certain period of time before actually purging them (WebMail uses the DELETED folder for this).To remove them immediately you will have to delete them from this folder also.
  • Some email programs save copies of the last several emails you have sent in a special folder (WebMail uses the OUTBOX folder).If you have recently sent emails with large attachments, these copies could be using a lot of space.
  • If you are a Pine user and if Pine stores folders on your Unix account,these folders count against your (separate) Unix account disk quota, not your email account quota.
  • If you are using an PC-based email program such as Outlook or Eudora you may also have some folders which are located on your PC hard disk.These do not count against you email quota, which applies only to the folders stored on the mail server where your email account is located.

4. Changing Your Password

You may change your email account password using the OIT Account Management web interface.You may also use this interface to check the security of your password or to reset a lost password.

By default the password for your email account is the same as your NetID password.If you are still using your default NetID password (your 'birthday' password), you should change it as soon as possible since it is relatively easy to guess.

5. Forwarding Your Email

You may set mail forwarding using the OIT Account Management web interface. Mail forwarding automatically forwards your mail to one or more recipients.Optionally it will retain copies of forwarded mail in your INBOX.

Please note the following 'gotchas' about mail forwarding:

  • Be sure the forwarding addresses you enter are valid.The forwarding mechanism cannot check the validity of an addressat the time you enter it. Even a single character mistyped will cause forwarding to fail.
  • Beware of mail forwarding loops. Make sure you do not forward your mail to an address which in turn is forwarding mail back to you. This causes an infinite mail loop and your mail will be lost.
  • If you choose to retain copies of forwarded mailyou should check your INBOX periodically and clean it out, otherwise it could fill upand cause your mail to start bouncing (see Email Quotas).

6. Setting an Autoreply Message

You may set an autoreply (or 'vacation') message using the OIT Account Management web interface. An autoreply message is sent automatically as a reply to incoming mail.Typically it is used to inform people that you are going to be away from your mail for a while and may be delayed in responding.

You must specify a beginning and an ending date/time for the autoreply message. The message will be sent automatically in reply to mail arriving within the specified time period.To minimize traffic the message will be sent only once per week to any given sender.

The subject and body of the message may be anything you like.If the string '$SUBJECT' appears in the body text it will be replaced with the Subject: line from the message being replied to.

Note: If you normally receive a large amount of email from mailing lists, youmight want to unsubscribe while on vacation to avoid exceeding your email quota.

7. Setting Email Filters

Mail filters allow you to selectively process incoming email.When you define a filter you specify how messages are to be selected and what is to be done with the selected messages.

Detailed information about filters is provided in a separate Email Filters document.

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To set filters on your email account go to the OIT Account Management web interface.

8. Saving Email in Folders

Folders located on your email account count against your email quota. Folders located on your Unix account count against its (separate) Unix disk quota.

Consult your email program documentation for how to create and manage email folders.

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9. Storing Email Folders on Your Unix Account

If you have a Unix account (click here to register) you can store email folders there in addition to your email account. (This does not apply to your INBOX folder, which must be located on your email account.)Storing folders on your Unix account has several advantages:

  • You can make use of the 50MB default disk quota on your Unix account in addition to your quota on the email server.
  • You can access the folders using IMAP compliant email programs such as Netscape, Outlook, or Eudora (but notWebMail).
  • You can access the folders as plain Unix files while logged into your Unix account.

If you are running Pine from your Unix account, you don't need to change anything since Pine by default expects to find folders on your Unix account.

For other email programs you will need to configure an additional mail server connection using information from the table below:

FieldValue
IMAP serverunix.cas.utk.edu
IMAP folder path~/mail/
Login ID(your Unix username)
Login password(your Unix password)

Detailed instructions are available for Eudora,Netscape,Outlook,and Pine,or consult your email program documentation.

10. Email Addresses and Email Routing

1. name@tennessee.edu
2. name@utk.edu
where 'name' is the recipient's NetID. These two forms arefunctionally equivalent. Everyone at UT has email addresses likethese.

You may also see other UT address forms. For example,name@mail.utk.edu and name@hostname.utk.edu areaddresses specifying a particular email server on which therecipient's email account is located.

In general it is preferable to use 'University'-style addresses (1 & 2 above) whenever possible because they allow more flexibility.

'University'-style email addresses are routed to a specific destination using the MailRoutingAddress field in the UT Online Directory. You may change the value of this field in your own Directory entry and thus change where your email is delivered.Use the OIT Account Management web interface to change your mail routing.

Here is how 'University'-style email addresses are routed:

  • Everyone at UT has an entry in the UT Online Directory, identified by their NetID.
  • When the UT email routing system sees a 'University'-style address (such as name@tennessee.edu) it assumes the 'name' portion is a NetID and looks up its entry in the UT Online Directory.
  • If the entry exists and the MailRoutingAddress field contains a value, the email is sent to that destination. Otherwise the email is returned to sender as undeliverable.

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If you have a University email account your MailRoutingAddress will point to your email account by default. Otherwise it will be empty by default.

If you have an email account somewhere other than UT and would like to receive your email there, your could change the value of this field to something like joesmith@blipmail.com and email addressed to any of your 'University'-style addresses would then be sent to that address. You don't even need to have a University email account to do this.

Note that mail routing is not the same as mail forwarding which is an option in your email account.

11. University Employee Email Accounts are Public Record

The University's policy provides that computers and computer services,including e-mail and web access, are provided to employees for use in conducting authorized University business.The University reserves the right to preserve or inspect for business reasons any information transmitted through or stored on its computers, including electronic communications.

Electronic mail sent or received on a University computer is stored and may be retrieved.Therefore, employees' e-mail may be a public record under the Tennessee Public Records Act and subject to inspection by residents of Tennessee.

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Further details may be found at the Treasurer's Office website under Fiscal Policy 135.

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12. If You Need Help

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If you need help or have any questions about your email account,please feel free to contact the OIT Help Desk.

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How To Enter Mac Address

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